Fixed Assets in Microsoft Dynamics GP 2013 (80576A)


Duration: 1 day

About this course

The Microsoft Dynamics GP Fixed Assets course describes the processes required to enter, depreciate, and retire fixed assets. This course also demonstrates how to perform additional related functions such as changing asset information, mass changes, partial transfers, and partial retirements.

Audience profile

This course is intended for someone wanting to learn the basic features and to develop a working knowledge of the typical day-to-day procedures required to effectively use Fixed Assets. The class is targeted toward data entry clerks, administrators; accountants, CEOs, and consultants who need to understand the technical aspects of Fixed Assets in Microsoft Dynamics GP and gain foundational knowledge of the application’s functionality.

At course completion

After completing this course, students will be able to:

Create asset records, asset books, asset classes, and asset book classes.
Maintain asset records using transfers, changes, and retirements.
Depreciate assets and post depreciation from Fixed Assets to General Ledger.
Understand the possible integration points Fixed Assets has with other Microsoft Dynamics GP modules.
Identify available utilities that are used to manage asset records.

What’s included?

  • Authorized Courseware
  • Intensive Hands on Skills Development with an Experienced Subject Matter Expert
  • Hands-on practice on real Servers and extended lab support 1.800.482.3172
  • Examination Vouchers & Onsite Certification Testing- (excluding Adobe and PMP Boot Camps)
  • Academy Code of Honor: Test Pass Guarantee
  • Optional: Package for Hotel Accommodations, Lunch and Transportation

With several convenient training delivery methods offered, The Academy makes getting the training you need easy. Whether you prefer to learn in a classroom or an online live learning virtual environment, training videos hosted online, and private group classes hosted at your site. We offer expert instruction to individuals, government agencies, non-profits, and corporations. Our live classes, on-sites, and online training videos all feature certified instructors who teach a detailed curriculum and share their expertise and insights with trainees. No matter how you prefer to receive the training, you can count on The Academy for an engaging and effective learning experience.


  • Instructor Led (the best training format we offer)
  • Live Online Classroom – Online Instructor Led
  • Self-Paced Video

Speak to an Admissions Representative for complete details

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Module 1: Overview and Setup Procedures

This module provides an overview of the features and benefits of using Fixed Assets in Microsoft Dynamics GP in an integrated environment. It examines the options available to customize this module to reflect the way your organization does business. You will learn how to set up assets to track depreciation information for a company and will discuss how to use asset classes and asset books to organize asset data.


Features and Benefits
Fixed Assets Processes and Integration
Configure the Fixed Assets Calendar
Enter Account Groups
Enter Fixed Assets Post Accounts
Create Insurance and Asset Class Records
Create Book Records
Create Book Class Records
Fixed Assets Company Setup
Create Location and Physical Location Records
Create Lease, Retirement and Structure Records
Fixed Assets User Preferences
Enter Existing Assets


Account Group Setup
Purchasing Posting Accounts Setup
Class Setup
Book Setup
Book Class Setup
Fixed Assets Company Setup

After completing this module, students will be able to:

Modify the Fixed Assets calendar and enter quarter records.
Set up Fixed Assets purchasing posting accounts.
Create a book, class, and book class records.
Create location and physical location records that can be assigned to assets.
Set up Lease, Retirement, and Structure records that can be assigned to assets.
Enter existing assets when first implementing Fixed Assets.

Module 2: Daily Procedures

This module defines the ways that assets can be added in Fixed Assets. It explores the Payables Management and Purchase Order Processing interface and how to import new asset additions using the Asset Import/Export window. The major focus of this chapter is the interface from Payables and Purchase Order to Fixed Assets.


Asset General Information
Asset Account Information
Asset Book Information
Asset Insurance and Lease Records
Asset User Data
Payables Management Interface
Purchase Order Processing Interface


Asset General Information
Asset Book Information
Asset Book ITC Information
Payables Management Interface
Enter a Purchase Order for a Capital Item
Receive the Capital Item
Enter a Capital Item in Fixed Assets

After completing this module, students will be able to:

Add fixed assets using the Asset General Information window.
Enter or view the accounts assigned to an asset.
Enter depreciation-related information for assets in each asset book.
Enter insurance and lease records for assets.
Enter user-defined fields to track other necessary information about assets.
Use the interface between Payables Management and Fixed Assets to add an asset.
Use the interface between Purchase Order Processing and Fixed Assets to add an asset.

Module 3: Maintaining Records

This module examines the functionality available to maintain Fixed Asset records. The process to perform depreciation projections, asset transfers, and asset retirements are discussed in detail. The utilities that ensure the integrity of data such as file maintenance, reconcile, and deleting assets are examined. It also discusses the Inquiry windows and reports that can be generated from the Fixed Assets module.


Select Assets
Depreciation Projections
Changing Asset Information
Transferring Assets
Retire Assets
Retire Undo
Asset Utilities
Using Inquiries
Report Options and Printing
Report List


Select Assets
Depreciation Projection
Mass Change
Transfer an Asset
Partial Retirement
Retire Undo

After completing this module, students will be able to:

Create a group of assets.
Project depreciation for one asset or a group of assets.
Change asset information for a single asset or a group of assets.
Use the Transfer Maintenance window to make changes to asset information.
Retire assets that are sold or disposed of in your business.
Undo retirements of assets.
Reconcile, maintain, and delete assets using Fixed Assets utilities.
Inquire on fixed asset information.
Create report options and print asset-related reports.

Module 4: Period-End Procedures

This module examines the processes that are completed at the end of the month, period, calendar, and fiscal year. It focuses on issues that may cause Fixed Assets to be out of balance with General Ledger. It also discusses the reports that should be printed prior to performing the closing process.


Period-End Procedures
Year-End Procedures


Fixed Assets to General Ledger Posting

After completing this module, students will be able to:

Complete period-end procedures at the end of a month or period.
Complete year-end procedures at the end of a fiscal year.